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Sexual harassment is a serious issue that, unfortunately, remains prevalent in some workplaces. Crafting and implementing a comprehensive sexual harassment policy is a critical step in creating a workplace where every member of your team feels safe, respected, and heard.
Presenting and thoroughly communicating your policy emphasizes that you will not tolerate sexual harassment and that there are routes available for those affected to seek help. Follow the steps below to create a comprehensive sexual harassment policy for your office.
Define Sexual Harassment in the Workplace
Begin by defining what constitutes sexual harassment. Some of the most common examples of sexual harassment in the workplace include sexual advances, requesting sexual favors, and verbal or physical harassment that’s inappropriate and sexual in nature. Ensure your policy defines it in clear and actionable ways. These specifications steer employees away from ambiguous areas, like jokes or comments that may seem benign but are potentially offensive in a professional context.
Establish Your Company Rules on Sexual Harassment
Once the definition is clear, outline your company’s rules and regulations. State that any incidence—direct or indirect—is a punishable offense. Clearly communicate the consequences of violating these rules, ensuring they align with current legal standards and precedents. Transparency and clear rules ensure that no one will question what to do if they’re in a situation they find uncomfortable or inappropriate.
Explain the Reporting Process
The reporting process should be straightforward and easy to navigate, ensuring no undue burdens on the victim. Establish an open-door policy that offers multiple reporting channels, such as direct reporting to human resources or management. This approach provides various avenues for reporting, which accommodates different comfort levels and sensitivities. Having an accessible reporting system helps individuals feel supported and empowered to come forward with their concerns. By offering a range of options, organizations can create a safe and inclusive environment that encourages reporting and facilitates appropriate action to address any issues.
Ensure Office Compliance and Training
Lastly, ensure that your entire office knows of the policy. Regular training on what sexual harassment is, how to prevent it, and the processes for reporting and resolving cases can reinforce your workplace culture of respect and inclusivity. Each new employee should participate in sexual harassment training upon joining the company.
Update your policy regularly to reflect legal changes and best practices. This ensures your company’s approach to sexual harassment aligns with the most current standards.
A robust sexual harassment policy is a foundational piece of your company culture. It’s a tool to educate, protect, and reflect your commitment to maintaining a safe and inclusive work environment. Remember these steps to crafting a sexual harassment policy for your office and reference the latest standards to promote a safe, compliant office.
If you want to promote a strong, positive workplace culture, consider resources like online sexual harassment prevention training for your team members. At Gamma Compliance Solutions, we offer sexual harassment prevention training for general workplaces and specific industries, such as dental offices. Learn more about our resources today and how you can create a more comfortable workplace culture in your office.